Statement of Community Involvement

Preparation of Local Development Scheme

REGULATORY REQUIREMENT

None

ADDITIONAL MEASURES

Targeted consultation with around 400 local and national bodies

Consultation completed

Issues and Options Consultation on Development Plan Documents (Regulation 25)^viii

REGULATORY REQUIREMENT

Consult on Issues and Options with specific and general consultation bodies

ADDITIONAL MEASURES

Consultation on Issues and Options with bodies set out in Appendix 6

Issues and Options papers published on Council website.

Issues and options raised with Local Strategic Partnership

Press release

Comment invited from all stakeholders on key questions.

Consultation period of 4 months

Read all documentation either on the Council’s website or at Deposit Locations in Lancaster and Morecambe;

Discuss issues with the Forward Planning Section

Submit comments either in writing or by e-mail. All comments are welcome but focus on key questions particularly so.

Preferred Option and Draft Local Development Documents and Pre-Submission Public Consultation (Regulation 26)

REGULATORY REQUIREMENT

Made available for public Inspection (including website) and sent to DPD bodies

Notice by Local Advertisement

Six Week consultation period

ADDITIONAL MEASURES

Advertisement in both Lancaster Guardian and Morecambe Visitor

Press release

All participants at Issues and Options stage notified by letter or e-mail

Two deposit locations (Lancaster and Morecambe)

Copies to be placed for information in Public, College and University Libraries, 

Documents to be advertised in the Lancaster Guardian, the Morecambe Visitor;

Public Exhibitions to be held for major documents where necessary or cost effective;

Notification by leaflet for major documents where necessary or cost effective;

Read all documentation either on the Council’s website or at deposit Locations in Lancaster and Morecambe;

Discuss issues with the Forward Planning Section

Submit formal representation on objection form either in writing or by e-mail.

Representations on Submitted Development Plan Documents  (Regulation 29)

REGULATORY REQUIREMENT

Submitted Document, and associated matters (including statement of consultation and public participation) to be made available for public Inspection (including website) and sent to DPD bodies

All identified consultation groups notified

Notice by Local Advertisement

ADDITIONAL MEASURES

Press advertisement placed in both Lancaster Guardian and Morecambe Visitor

Press release

Two deposit locations – one in Lancaster and one in Morecambe 

Additional copies to be placed for information in Public, College and University Libraries,

Read all documentation either on the Council’s website or at Deposit Locations in Lancaster and Morecambe;

Discuss issues with the Forward Planning Section

Submit formal representation on objection form either in writing or by e-mail.

Representations on site allocations seeking the allocation of alternative sites (Regulation 29)

REGULATORY REQUIREMENT

Alternative sites to be made available for public Inspection (including website) and sent to DPD bodies

All identified consultation groups notified

Notice by Local Advertisement

ADDITIONAL MEASURES

Press release

All identified consultation groups notified

Notify any nearby residents on similar basis as for planning application

Read all documentation either on the Council’s website or at Deposit Locations in Lancaster and Morecambe;

Discuss issues with the Forward Planning Section

Submit formal representation on objection form either in writing or by e-mail.

If you are directly affected by an allocation proposed by an objector, you will be notified directly by letter

IF YOU WANT TO TAKE PART IN THE  INDEPENDENT EXAMINATION,  YOU MUST MAKE REPRESENTATIONS AT THIS STAGE

Notification of Public Examination (Regulation 34)

REGULATORY REQUIREMENT

Pre-Examination Meeting held 13 weeks before the examination starts;

6 weeks before commencement of the examination;

Notify All persons who made representations

Notice by Local Advertisement

ADDITIONAL MEASURES

Press release

All identified consultation groups notified of pre-Examination Meeting

Press advertisement placed in both Lancaster Guardian and Morecambe Visitor

If you have made a representation and intend to participate in the examination you should;

Read all documentation either on the Council’s website or at Deposit Locations in Lancaster and Morecambe;

Attend the Pre-Examination Meeting and take careful note of what the inspector says about  the topics and structure of the inquiry;

Make sure that you submit your evidence to the Programme Officer in line with the timetable submitted by the Inspector;

Public Participation (Regulation 17)

REGULATORY REQUIREMENT

Document and adoption statement made available for inspection (including website)

Notify by local advertisement

Allow 4-6 weeks for representations to be made;

ADDITIONAL MEASURES

Pre-Draft Stakeholder Consultation;

6 week consultation period;

Press releases

Targeted consultation with affected residents;

Targeted consultation with any other relevant bodies; Local Development

Documents to be placed formally on deposit at Palatine Hall and /or Morecambe Town Halls as appropriate;

Additional copies to be placed for information at any relevant public library;

Meetings to be held with community and residents groups on request;

Public Exhibitions to be held for major documents, if necessary;

Notification by leaflet for major documents if necessary;

Read all documentation either on the Council’s website or at Deposit Locations in Lancaster and Morecambe;

Discuss issues with the Forward Planning Section

Submit comments either in writing or by e-mail.

Adoption (Regulation 18)

REGULATORY REQUIREMENT

Adopted Document, Adoption  Statement and Statement of Representations Made available for inspection (including website)

Notify by local advertisement

Notify anyone who requested to be notified of adoption

ADDITIONAL MEASURES

Notify adjoining or nearby residents (site specific SPG only);

Read all documentation either on the Council’s website or at Deposit Locations in Lancaster and Morecambe;

Review timetables for documents will be set out in future Local Development Schemes

Housing Land Availability Study. Shopping and Local Economy Monitoring Reports

REGULATORY REQUIREMENT

None

ADDITIONAL MEASURES

Targeted stakeholder consultation

Making all reports available on website

Notify Forward Planning Team if wish to participate in stakeholder consultation

Make consultation responses in writing or by e-mail

Annual Monitoring Report

REGULATORY REQUIREMENT

None

ADDITIONAL MEASURES

Targeted stakeholder consultation

Making reports available on website

Notify Forward Planning Team if wish to participate in stakeholder consultation

Make consultation responses in writing or by e-mail

Sustainability Appraisal/ Strategic Environmental Assessment

Scoping Report

(Regulation 12)^ix

REGULATORY REQUIREMENT

Production of Scoping Document for Statutory Consultation bodies at the same time as it undertakes the Pre-Submission Consultation document on DPDs

ADDITIONAL MEASURES

Scoping report and SA page created on website;

Undertake public consultation on draft Scoping report

Preparation of explanatory leaflet on Sustainability Appraisal

Draft Sustainability Appraisal Scoping Report

Targeted stakeholder consultation and all reports available on website

Publish summary of comments and response on website

Read scoping report on website

Make any representation by e-mail or in writing

Consider representations on DPD in the light of SA methodology in website.

Sustainability Appraisal

Initial Sustainability Report

(Regulation 12)

REGULATORY REQUIREMENT

Produce Initial Sustainability Report for statutory consultation bodies and the public to comment on at the same time as pre-submission public consultation

ADDITIONAL MEASURES

Initial Sustainability Report posted on website;

Publish summary of comments and response on website

Read scoping report on website

E-mail or write representation

Consider representations on DPD in the light of SA methodology in website.

If you consider that the ISR does not adequately appraise the Development Plan document – make formal representation on the DPD to that effect;

Sustainability Appraisal

Environmental Report

(Regulation 13)

REGULATORY REQUIREMENT

Produce Environmental Report

Send Environmental Report to each Consultation body;

Publicise the Report to all likely to have an interest in or likely to be affected by the plan or proposals being assessed. for statutory consultation bodies and the public to comment on at the same time as pre-submission public consultation

ADDITIONAL MEASURES

Initial Sustainability Report posted on website;

Publish summary of comments and response on website

Read Environmental Report on website

Make any representation by e-mail or in writing

If you consider that the ER does not adequately appraise the Development Plan document – make formal representation on the Document to that effect;